TOP TIP – The method I use us have a handbag with a few compartment in it and use one exclusively for receipts so when you buy something you keep them all together. You will think you will remember what you bought and how much and I guarantee that you won’t! Then put a spike (the kind they have in restaurants) next to your computer so when you get back transfer them all to the spike. This way they are always in date order and it means whoever turns on the computer next can input them onto a spread sheet with what for and how paid for. If you speak to your accountant ask them how they want things split up ie maintenance, miscellaneous etc. This way it will all be in the easiest set up for him and therefore the cheapest for you. We have a spreadsheet per month and then we print it out and put all the receipts for that month and the print out in a big A4 envelope and it keeps us straight with the tax man.